BYLAWS OF THE BANNOCK COUNTY
DOMESTIC VIOLENCE AND SEXUAL ASSAULT TASK FORCE
ARTICLE I: NAME
The name of this organization is the Bannock County Domestic Violence and Sexual Assault Task Force (hereinafter “Task Force”).
ARTICLE II: PURPOSE
Section 1. The purpose of this Task Force is to provide an effective, coordinated community response to incidents of domestic violence, stalking, and sexual abuse.
ARTICLE III: GOALS OF THE TASK FORCE
Section 1. The responsibilities of the Task Force shall be as follows:
- To promote a community network of effective prevention, intervention, and treatment for victims and perpetrators of domestic violence and sexual assault; and
- Examine how agencies, departments, and the courts in Bannock County respond to domestic violence, stalking, and sexual assault in order to provide a coordinated community response.
- Facilitate continued cooperation and coordination among all participants in the criminal justice system and civil system who deal with domestic violence, stalking, and sexual assault.
- Make recommendations to agencies, departments, the courts, and others regarding improving their response to domestic violence, stalking, and sexual assault.
- Encourage participation in and promotion of public education regarding domestic violence, stalking, and sexual assault.
- Form committees to assist in planning, policy-making, goal-setting, and priority recommendations, and such other functions as the Task Force deems necessary.
- Review the progress made each year and make proposals as to what the Task Force shall try to accomplish in the next year.
- Identify and promote state and federal legislation and policies in accordance with the objectives of the Task Force.
ARTICLE IV: BASIC POLICIES
Section 1. This organization shall be noncommercial, nonsectarian, and nonpartisan.
Section 2. No person shall be excluded from membership on the basis of race, color, creed, national origin, or disability.
Section 3. This organization shall pursue the foregoing objectives exclusively and shall not promote any other objectives or agendas unless formally approved by the Task Force and incorporated by amendment in these bylaws.
ARTICLE V: MEMBERSHIP
Section 1. Composition
- The Task Force shall be composed of a minimum of ten members representing organizations for which the objectives are of concern. Each organization may have a maximum of two voting representatives. These organizations represented may include law enforcement, the Bannock County Prosecutor’s Office, the court system (including Magistrate and District Courts), Portneuf Medical Center, battered women’s programs, batterer’s treatment programs, pre-trial services, Idaho Legal Aid Services, the Idaho Department of Health and Welfare, and other organizations for which the above objectives are of concern. Each organization will have a maximum of two votes. Representatives of each organization must be in attendance to vote.
- Task Force members may serve until they retire or are replaced by action of the task force. Terms shall start in the month and year of the member’s approval by the Task Force. New members shall be nominated by a Task Force member and approved by a 2/3 vote of a quorum of current members of the Task Force. An e-mail or mail ballot may be used.
- A quorum shall consist of a simple majority of the total voting members of the Task Force.
- Each member shall be furnished a copy of these bylaws, a copy of the Task Force Approved Protocols, and a current copy of the membership roster by the secretary.
Section 2. Vacancies
- Vacancies in Task Force membership may be filled a person nominated by a Task Force member and approved by a 2/3 vote of a quorum of the total voting members of the Task Force. An e-mail or mail ballot may be used. Resignations shall be submitted to the Task Force Chair.
- A Task Force member vacancy shall be created automatically in the event of a resignation. In the event that a board member misses two consecutive meetings without providing notice to the secretary, a letter may be sent to the member notifying the member that their continued membership may be subject to review at the next meeting.
Section 3. Judicial Members
- Any judges who are members of the Task Force shall be ad hoc members with voting privileges when in attendance.
ARTICLE VI: OFFICERS AND THEIR ELECTION
Section 1. Elected Officers
- The officers of this organization shall consist of a Chair, a co-Chair, secretary, and treasurer.
- Officers shall be elected by a 2/3 vote of a quorum annually at the September meeting. A quorum shall consist of a simple majority of the current voting members of the Task Force.
- Officers shall assume their official duties following the close of the election meeting, and shall serve for a term of one year and until the election of their successors.
ARTICLE VII: DUTIES OF OFFICERS
Section 1. The Chair shall preside at all meetings of the Task Force and of the executive committee meetings, shall perform such other duties as may be prescribed in these bylaws or assigned to the Chair by the organization or by the executive committee, and shall coordinate the work of the officers and committees of the organizations. Such duties shall include:
- Conducting meetings;
- Approving the monthly agenda;
- Meeting with committee Chairs each month (by phone contact or otherwise);
- Proposing projects;
- Maintaining contact with other regional domestic violence or sexual assault organizations; and
- Delegating duties and responsibilities applicable to the position.
Section 2. The co-Chair shall act as an aide to the Chair, and shall perform the duties of the Chair in the absence or disability of that officer to act. The co-Chair will also be responsible to maintain the Task Force’s website.
Section 3. The secretary shall be responsible for recording the minutes of all meetings of the Task Force, handle correspondence, prepare the agenda in collaboration with other officers, and make arrangements for meetings. A file containing the Task Force bylaws, Approved Protocols, minutes, correspondence, up-to-date membership roster, and other pertinent materials shall be maintained by the secretary. At least one week prior to the next meeting, the secretary shall send to all members a copy of the minutes of the last meeting and the agenda for the next meeting.
Section 4. The Treasurer shall prepare and present a monthly financial report at each Task Force meeting.
Section 5. Committees created by the Task Force shall have a committee Chair. A committee Chair shall conduct meetings with committees and shall write a summary of committee actions, findings, and recommendations for the secretary and Chair for presentation at Task Force meetings.
ARTICLE VIII: MEETINGS
Section 1. Regular meetings of the Task Force shall be held every month throughout the year, unless otherwise provided by the Task Force or by the executive committee.
Section 2. Special meetings may be called by the Chair or by the executive committee.
Section 3. A quorum shall consist of a simple majority of voting members who are present at a meeting.
Section 4. Members unable to attend a meeting shall notify the secretary of the Task Force. Two successive absences without providing such notice may trigger a review of that member’s membership.
Section 5. All regular meetings shall be open to the public unless, on the motion of any member and by a vote of a simple majority of a quorum, the Task Force decides that the general public shall be excluded from the meeting or any portion of the meeting. If any non-member wishes to attend a meeting or provide any presentation at a meeting, such person may contact the Chair at least two (2) weeks prior to the meeting.
Section 6. Any member may make a motion at a meeting, which must be seconded and approved by a majority vote of a quorum of those in attendance to be implemented.
Section 7. The secretary or other designated member shall provide a copy of the minutes of the last regular meeting and a copy of the proposed agenda to each member by mailing, fax, or email at least one (1) week prior to each regular meeting so that each member can review them in preparation for the meeting.
ARTICLE IX: EXECUTIVE COMMITTEE
Section 1. The executive committee shall consist of the officers of the Task Force.
Section 2. The duties of the executive committee shall be (a) to transact necessary business in the intervals between Task Force meetings and such other business as may be referred to it by the Task Force and (b) to propose the creation of committees for consideration by the Task Force.
Section 3. Meetings of the executive committee shall be fixed by the committee. A majority of the executive committee members shall constitute a quorum.
ARTICLE X: STANDING AND SPECIAL COMMITTEES
Section 1. The executive committee may propose such standing committees as it may deem necessary to promote the objectives and to carry on the work of the Task Force.
Section 2. The Chair shall be a member ex-officio of all committees.
Section 3. The members of each standing committee shall appoint their own Chairpersons.
ARTICLE XI: AMENDMENTS
Section 1. These bylaws may be amended at any regular meeting of the Task Force by a two-thirds vote of a quorum present and voting, provided that notice of the proposed amendment shall have been given at the previous meeting or by other prior notice to the members.
ARTICLE XII: TASK FORCE APPROVED PROTOCOLS
Section 1. In pursuit of its objectives, the Task Force shall formulate various protocols and recommendations that it shall promote in the community. These protocols and recommendations shall be maintained apart from these bylaws as a document that shall be entitled the “Task Force Approved Protocols.”
Revised September 2012